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Performing Inspections

Learn how to conduct equipment inspections using Kuviq.

Starting an Inspection​

Inspections list view

There are several ways to start an inspection:

From the Items List​

  1. Navigate to Items
  2. Find the item to inspect
  3. Click the Inspect button (📋 icon)

From Item Details​

  1. Open the item's details page
  2. Click Start Inspection or Inspect

By Scanning a QR Code​

  1. Click Scan QR in the navigation
  2. Allow camera access when prompted
  3. Scan the item's QR code
  4. Select Inspect from the options

From the Dashboard​

Inspections list with populated data

  1. View actionable inspections on the dashboard
  2. Click on an inspection due or overdue
  3. Start the inspection directly

Inspection View Modes​

Kuviq offers two view modes for completing inspections. The mode can be toggled during an inspection using the view mode buttons in the header.

Full-Form Mode (Desktop Default)​

On desktop, inspections open in full-form mode by default — all inspection elements are displayed on a single scrollable page.

Layout:

  • Item details panel at the top (collapsible) showing name, serial, manufacturer, type, and location
  • Quick-nav sidebar on the left listing all elements with completion status icons
  • All elements displayed in the main content area, each in its own card

Quick Navigation Sidebar:

  • Shows a numbered list of all inspection elements
  • Status icons indicate completion: pending (dot), passed (green checkmark), failed (red X)
  • Click any element to scroll directly to it
  • Elements with validation errors are highlighted in red

Submitting:

  • Click Submit at the bottom to validate all elements at once
  • If any required elements are incomplete, they are highlighted and the view scrolls to the first one

Step-by-Step Mode (Mobile Default)​

On mobile, inspections always use step-by-step mode — one element is displayed at a time with Previous/Next navigation.

On desktop, you can switch to step-by-step mode using the toggle in the header.

View Mode Preference​

Your preferred view mode is remembered between sessions. The toggle in the inspection header lets you switch at any time:

  • List icon — step-by-step mode
  • Stream icon — full-form mode
Mobile Always Step-by-Step

On mobile devices, full-form mode is not available. Inspections always use the step-by-step layout for the best mobile experience.

Understanding the Inspection Form​

Form Structure​

The inspection form contains:

  • Header - Item name, template name, progress indicator, view mode toggle
  • Elements - Questions and fields to complete
  • Actions - Save, pause, submit buttons

Progress Indicator​

Shows your progress through the inspection:

  • Completed elements
  • Remaining elements
  • Required vs optional items

Completing Inspection Elements​

Element Types​

TypeHow to Complete
CheckboxCheck for pass, leave unchecked for fail
Yes/NoSelect Yes or No
TextEnter short text response
Text AreaEnter longer description
NumberEnter numeric value
DropdownSelect from options
PhotoTake or upload a photo
SignatureSign with finger/stylus
DateSelect a date

Required Fields​

Fields marked with ***** are required:

  • Must be completed before submitting
  • Indicated by red asterisk or outline
  • Cannot skip required fields

Pass/Fail Elements​

Some elements have pass conditions:

  • Green check - Response passes
  • Red X - Response fails
  • System evaluates automatically based on template rules

Conditional Elements​

Some elements only appear based on previous answers:

  • Answer a question to reveal follow-up questions
  • Helps streamline the inspection process

Adding Photos​

Taking Photos​

  1. Click the Camera icon on a photo element
  2. Allow camera access (first time)
  3. Take the photo
  4. Review and accept, or retake

Uploading Photos​

  1. Click Upload on the photo element
  2. Select from your device's gallery
  3. Confirm the selection

Photo Tips​

Taking Good Photos
  • Ensure adequate lighting
  • Keep the camera steady
  • Include context (show what you're inspecting)
  • Capture any issues or damage clearly
  • Include serial numbers or labels when relevant

Multiple Photos​

If multiple photos are allowed:

  1. Add the first photo
  2. Click Add Another
  3. Repeat as needed

Capturing Signatures​

For signature elements:

  1. Tap/click the signature area
  2. Sign with your finger (touch) or mouse
  3. Click Accept when satisfied
  4. Click Clear to try again

Signatures typically indicate:

  • Inspector acknowledgment
  • Verification of completion
  • Compliance sign-off

Adding Notes​

Element Notes​

Add notes to specific elements:

  1. Complete the element
  2. Click the Notes icon
  3. Enter your comment
  4. Save

General Notes​

Add overall inspection notes:

  1. Find the Notes section
  2. Enter general observations
  3. Notes are saved with the inspection

When to Add Notes​

  • Explain unusual findings
  • Document observations not covered by elements
  • Provide context for failures
  • Record recommendations

Saving Progress​

Auto-Save​

Kuviq automatically saves your progress:

  • Responses are saved as you enter them
  • Safe to close and return later
  • No data loss from interruptions

Manual Save​

Click Save to ensure progress is saved:

  • Use before taking a break
  • Use before switching tasks
  • Confirms all data is stored

Pausing an Inspection​

To pause and continue later:

  1. Your progress saves automatically
  2. Close the inspection or navigate away
  3. Return to the item or inspection
  4. Click Continue Inspection

Paused inspections show as "In Progress" status.

Submitting the Inspection​

Before Submitting​

Review your inspection:

  1. All required fields completed
  2. Photos attached where needed
  3. Notes added for any issues
  4. Signature captured (if required)

Submitting​

  1. Click Submit or Complete Inspection
  2. Confirm submission
  3. Inspection is recorded

After Submission​

Once submitted:

  • Results are immediately recorded
  • Item status updates
  • Notifications sent (if configured)
  • Cannot edit the inspection

Inspection Results​

After submission, you'll see:

  • Pass - All pass conditions met
  • Fail - One or more conditions failed
  • Summary of responses
  • Next steps if action is needed

See Inspection Results for details.

Handling Failed Elements​

When elements fail:

  1. Complete the inspection honestly
  2. Document the failure with notes
  3. Take photos of issues
  4. Submit the inspection
  5. Follow up with corrective action
Don't Skip Failures

Accurate reporting is essential for safety and compliance. Report issues as found.

Mobile Inspections​

Kuviq is optimized for mobile:

Mobile Features​

  • Large touch targets
  • Camera integration
  • Signature pad
  • Offline capability
  • GPS location (if enabled)

Mobile Tips​

  • Hold phone steady for photos
  • Use landscape mode for signatures
  • Ensure good lighting
  • Work in areas with connectivity when possible

Offline Inspections​

When you don't have internet:

  1. Start the inspection normally
  2. Complete all elements
  3. Submit when ready
  4. Inspection queues for sync
  5. Syncs automatically when online

See Offline Inspections for details.

Common Issues​

Can't Start Inspection​

  • Check you have permission for this item
  • Verify an inspection template is assigned
  • Ensure no inspection is already in progress

Can't Submit​

  • Complete all required fields
  • Check for validation errors (highlighted in red)
  • Ensure you have network connectivity

Photo Won't Upload​

  • Check camera permissions
  • Reduce photo size if too large
  • Try uploading instead of taking photo
  • Check network connectivity

Next Steps​